Administrative Executive

Work Location: Batu Kawan Job Responsibilities: Provide comprehensive administrative support to the management team and various departments, including handling correspondence, phone calls, emails, travel flight and accommodation booking, transportation arrangement and other office communications. Coordinate and manage the scheduling of meetings, appointments, and travel arrangements, ensuring that executives and team members remain organized and their calendars are efficiently maintained. Oversee the management of filing systems for both physical and electronic documents, ensuring that all company records are current, well-organized, and readily accessible. Organize and facilitate internal and external meetings, including the preparation of agendas, meeting spaces, food arrangement and necessary materials, as well as taking meeting minutes and following up on action items. Assist with monitoring the progress, timelines, and deliverables of projects, providing essential administrative support for ongoing initiatives. Serve as the primary point of contact with external vendors, coordinating services such as office maintenance, catering, and other essential supplies. Act as a liaison between departments to ensure effective communication, collaboration, and seamless coordination on ongoing projects and initiatives. Manage plant-wide stationery (business cards), including purchasing, receiving, and distribution. Oversee the management of gifts, beverages, including purchasing new gifts/ beverages regularly and maintaining inventory. Provide support and assistance to the administrative team in executing various administrative tasks. Oversee the management of external hostel/long-term stay accommodation rentals, coordinate cleaning activities with external cleaners and liaison with landlords on rental administrative paperwork. Provide administrative support in hosting external visitors, business customers including preparation of drink, transportation and meal setup arrangements, Perform other duties and responsibilities as assigned by the supervisor. Job Qualifications: Education :

Diploma or degree or equivalent Language

Basic oral and written skills in English and Mandarin. Mandarin speaking is a must, as the majority of communication involves liaising with guests from China. Experience:

1-3years work experience including 1~2 years expertise

experience in a high paced environment

specializing in administration work experience. Open for fresh graduate who interested to apply. Functional Competency:

English Skills, Government Visit Reception Knowledge, Work Permit/Visa Knowledge/Invitation Letter, Air ticket/Hotel booking knowledge

#J-18808-Ljbffr

Information :

• Company : TF-AMD Penang
• Position : Administrative Executive
• Location : George Town, Penang
• Country : MY