Intellectual Property Management Administrator

Intellectual Property Management Administrator

 About the Position:

Adastra IP is expanding its Patent team and we are seeking an Intellectual Property Management Administrator with strong organizational and communication skills to join our dynamic office in Bangsar, Kuala Lumpur, Malaysia.

This role is focused on supporting the effective management of patent and IP portfolios, ensuring timely handling of deadlines, coordinating communications, and assisting in the administration of intellectual property matters.

Job Responsibilities:

• Coordinate with clients to support patent related projects, ensuring timely follow-up and clear communication.

• Liaise with internal technical executives, attorneys, and external partners to facilitate project execution.

• Monitor and track deadlines across the entire patent lifecycle, including filings, prosecution, grant, and renewals.

• Send reminders and alerts to relevant stakeholders on upcoming deadlines and required actions.

• Review communications emails related to the "Director of Patents", flagging important notifications and escalating wherever necessary.

• Maintain and update records of IP portfolios in internal databases and management systems.

• Assist with preparation and submission of IP-related documents, forms, and correspondence.

• Generate regular reports on the status of IP matters and portfolios for management review and assist with any other tasks assigned by Director of Patents.

• Support overall IP management processes to ensure compliance with internal procedures and external regulations.

Job Qualifications / Requirements:

• Possess at least a Bachelors Degree in Business Administration, Law, Science, or a related field.

• Prior experience in IP portfolio management, patent administration, legal docketing, or patent paralegal will be an added advantage.

• Ability to stay organized and manage tasks in a timely manner, ensuring deadlines are met with reliability.

• Strong organizational and time-management skills, with attention to detail.

• Fluent in both written and spoken English.

• Proficiency with MS Office, MS Excel, or IP management software is preferred.

• A proactive team player with good interpersonal skills and the ability to work in a fast-paced environment.

Information :

• Company : Adastra IP (M) Sdn. Bhd.
• Position : Intellectual Property Management Administrator
• Location : Kuala Lumpur, Kuala Lumpur
• Country : MY