Human Resource Executive

Job Descriptions:

1. To assist the HR & Admin Manager in various aspect of HR operations and administration

2. To assist in the full process of staff recruitment including job advertisement, screening applications, interview arrangement, letter of offer, staff onboarding, medical check-up, opening bank account, create staffs ID card, new staff announcement, staff orientation and etc. (if required)

3. To update and monitor staff attendance to ensure attendance in system runs smoothly.

4. Verifying and processing overtime (OT) claims for all staff and outsourced (C&G) staff.

5. To assist in coordinating and documenting in annual staff appraisal process.

6. To prepare memo based on Qualitass monthly fee invoice for submission to the Finance Department for payment processing.

7. To compile and submit staff accrued overtime (OT) data to Finance Department.

8. Preparing monthly report on overtime (OT) summaries for the HR & Admin Sub-Committee meeting handouts.

9. Any other duties/responsibilities/assignments as directed by management at the sole discretion of the management from time to time.

Requirements:

1. Qualifications:

   • Minimum Diploma or Bachelors Degree in Human Resource Management, Business Administration, or related field.

   • Additional certifications in HR (e.g., HRDF Certified, Payroll, or Industrial Relations) will be an added advantage.

1. Experience:

   • At least 1-3 years of relevant working experience in HR operations and administration.

   • Solid exposure to recruitment processes, staff onboarding, and HR documentation.

   • Experience in handling attendance systems, OT verification, and HR reporting is highly desirable.

   • Fresh graduates with strong HR internship experience will also be considered.

2. Technical Skills:

   • Proficient in Microsoft Excel, including:

     •  VLOOKUP, PivotTables, and basic formulas like IF, SUM, COUNT, etc.

     • Able to manage data for attendance tracking, overtime reports, and payroll support.

   • Advanced skills in Microsoft Word for professional letter and memo preparation.

   • Basic PowerPoint skills for preparing simple HR presentations.

   • Familiarity with HRIS systems or attendance management tools is an added advantage.

   • Capable of maintaining proper HR filing systems (both digital and physical).

3. Key Competencies:

   • Strong attention to detail, particularly in verifying OT claims, attendance data, and HR records.

   • Excellent organizational and time management skills to handle multiple HR tasks simultaneously.

   • Effective communication and interpersonal skills for interacting with employees across all levels.

   • High level of confidentiality, integrity, and professionalism in handling sensitive HR matters.

   • Good analytical and reporting skills, especially for preparing monthly OT summaries and HR reports.

4. Other Requirements:

   • Able to work independently and as part of a team under minimal supervision.

   • Willing to undertake ad hoc tasks and responsibilities as assigned by management.

   • Proficient in Bahasa Malaysia and English (spoken and written).

   • Able to start on short notice.

Information :

• Company : Kelab Golf Negara Subang
• Position : Human Resource Executive
• Location : Petaling
• Country : MY