Executive Assistant - Japanese Speaker

Overview

Executive Assistant - Japanese Speaker

role at

Veeam Software

in Kuala Lumpur, Malaysia. This position supports VPs across regions, manages calendars, travel, and confidential information with discretion to enable the leadership team to operate effectively. Responsibilities

Provide calendar management, meeting coordination, and travel support for assigned VPs across regions Screen and prioritize requests to optimize leaders time. Operate as part of a shared pool, supporting multiple executives as assigned. Ensure seamless coverage during absences and peak workload periods Organize leadership team meetings, workshops and townhalls (virtual and in person) Partner with regional teams to align logistics and participation Arrange multi-leg international travel, visas and accommodation Prepare, reconcile and track expense reports in compliance with company policy Support VPs on special projects, process improvement and one-off initiatives (e.g. Leadership offsites, employee engagement events, operational rollouts) Basic Qualifications

5+ Years supporting high level executives Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.) This role is currently working onsite (3 days per week) and is expected to work onsite for the majority of working hours with the flexibility to work remotely on a limited basis. Note: some positions may be fully remote and will be noted as such. Preferred Qualifications

Experience in a fast-paced, high-tech company Ability to learn new technologies / applications Excellent interpersonal and time management skills Growth mindset and curiosity to learn and grow Proficient in spoken and written Japanese (JLPT N2 or above) is required Employment details

Seniority level: Mid-Senior level Employment type: Full-time Job function: Administrative Industries: IT Services and IT Consulting Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential. Please note that any personal data collected from you during the recruitment process will be processed in accordance with our Recruiting Privacy Notice. The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes. By applying for this position, you consent to the processing of your personal data in accordance with our Recruiting Privacy Notice. By submitting your application, you acknowledge that the information provided in your job application and any supporting documents is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification of information may result in disqualification from consideration for employment or, if discovered after employment begins, termination of employment.

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Information :

• Company : Veeam Software
• Position : Executive Assistant - Japanese Speaker
• Location : Kuala Lumpur, Kuala Lumpur
• Country : MY