Sales Administrator (2 vacancies)

Are you driven to succeed and want to work in a steel service centre? Bring your creativity and innovation to:

TASHIN STEEL SDN. BHD. Plot 40, Lorong Perusahaan Maju 7 Kawasan Perusahaan 4 13600 Prai Pulau Pinang Tel. No. : 04-5070800 Email : hrd@tashin.com.my

Job Responsibilities:

• Monitor and respond to emails concerning new purchase order, delivery instructions, request for quotations, delivery advice and address customer inquires.

• Obtain and confirm quotation prices from internal staff.

• Prepare and email quotations to customers.

• Prepare sales orders by verifying prices against quotations and managing payment or credit control issues.

• Reserve material based on customer forecasts and issue Product Order Sheet including checking finished good and raw material.

• Create stock code for new items and ensure accurate data entry. Print and verify invoice based on delivery orders , ensuring accuracy in pricing and documentation.

• Prepare mill certificates for each item and Purchase Order including composition check and approval signatures.

• Manage balance coil reservations and address any packing discrepancies with repack Product Order.

• Prepare delivery orders, arrange delivery schedules and manage transport logistics.

• Monitor the master plan schedule for changes, delays or machine breakdowns.

• Prepare monthly delivery summary reports and price variance summary reports for customers.

• Prepare and follow up on credit notes and debit notes for issues such as customer rejections, transporter problem and price variance.

• Preferable Mandarin speaking

• Perform any other duties as assigned from time to time.

Job Requirements:

• Minimum of diploma in Business Administration, Accounting /Finance or a related field.

• Proficiency in Microsoft Excel and Word.

• Ability to work independently and as part of a team.

• Computer literacy.

• Strong attention to details and accuracy.

• Logical thinking to prioritize tasks and manage workflow effectively.

• Candidates that able to speak Mandarin will be an added advantage.

Clerk (4 vacancies)

a) Finance Clerk

Job Responsibilities:

• To assist team member in monthly account closing activities.

• To process all supplier invoices by perform 3 way matching (Invoice/delivery order/purchase order)

• To update records of supplier transactions into accounting system.

• To update and monitoring creditors aging reports.

• To ensure all supplier transactions are recorded with complete and accurate descriptive information including invoice details, payment terms, and relevant purchase orders.

• To reconcile supplier statements and resolve discrepancies in accounts payable records.

• To prepare credit note and debit note to suppliers.

• To liaise and follow up the discrepancy with supplier (invoice/debit note/ credit note)

• To work closely with internal team members to resolve account payable discrepancy issues.

• To maintain proper accounting records and documentation according to company policy.

• To provide support to team members on account receivable functions as and when required.

• Any other duties assigned to you from time to time

b) Sales Clerk

Job Responsibilities:

• Perform all clerical tasks related to sales & marketing functions

• Sales support for sales order, invoices and relevant documentation.

• Filling and key in data into system.

• To assist administrator as required.

• Perform any other duties as assigned from time to time.

c) Purchasing Clerk

Job Responsibilities:

• Provides administrative and clerical support to the department.

• Establishes and maintains recordkeeping system for purchasing department.

• Responsible in purchasing, sourcing, selecting, negotiating with vendors and evaluate offers from vendors for better prices.

• Manage and coordinate activities during the purchasing process :

• Issue purchase orders.
• Authorize purchase orders to be sent to vendors.
• Data entry and filing for all the purchasing documentations.
• Monitor tracking orders and ensure timely delivery.
• Overseeing shipping schedules.
• Follow up with suppliers (as needed) to confirm or change orders.
• Liaise with warehouse staff to ensure all products arrive in good condition.
• Liaise with account department with regards to supplier invoice and payment issues.

• Preparing reports:

• Inventory reports.
• Customs Statement on the exempted raw materials.
• Import duty exemption from Malaysian Investment Development Authority (MIDA).

• Schedule Waste Inventory reports for Department of Environment (DOE)

• Renewing storage permits from Kementerian Perdagangan Dalam Negeri dan Hal Ehwal Pengguna (KPDNHEP) General documentation i.e. To prepare letters, memorandum and etc.
• Highlight on any irregularities or problems for improvement.
• Perform any other duties as assigned from time to time

d) Warehouse Clerk

Job Responsibilities:

• Perform all clerical tasks related to warehouse functions.

• Oversee daily activities related to incoming and outgoing shipments, internal transport and scrap weighing to ensure all related documents are completed accurately and in compliance with Standard Operating Procedures (SOPs).

• Weigh and register shipment received from the port and record label number.

• Manage and monitor the daily activities of downline staff by ensuring their work is accurate.

• Review and verify stock transactions for both raw materials and finished goods on a daily basis and assist others store staff in identifying the status of the items.

• Coordinate with others department regarding daily operation activities (eg. Material Requisition Notes (MRN), Work Order Sheets (WOS), Delivery Orders (D/O), etc).

• Ensure all documents whether controlled or uncontrolled are filed according to ISO procedures to facilitate easy retrieval and compliance.

• Participate in half yearly and annual stock take activities occuring twice a year.

• Prepare reports related to warehouse operations and undertake other tasks assigned by the immediate superior or senior manager.

• Highlight any irregularities, problems or weaknesses in store operations and provide recommendations for improvement on related issues.

• Perform any other duties as assigned from time to time.

Job Requirements:

• Minimum of diploma in Business Administration, Accounting /Finance or a related field.

• Fresh graduates are welcome to apply.

• Proficiency in Microsoft Excel and Word.

• Ability to work independently and as part of a team.

• Computer literacy.

• Strong attention to details and accuracy.

• Logical thinking to prioritize tasks and manage workflow effectively.

• Candidates that able to speak Mandarin will be an added advantage.

Warehouse Assistant (Warehouse Dept)

Job Responsibilities:

• Operate the overhead crane, forklift and lorry professionally for loading, unloading and transferring raw materials to production.

• Maintain safety in daily operation at all times in the workplace.

• Monitor the daily activities of lower-level staff.

• Plan assignments for store staff as needed.

• Provide improvement ideas for daily warehouse operation.

• Responsible ensuring the quality of goods is maintained through proper handling and storage.

• Perform all store-related job functions assigned by the Supervisor and Executive.

• Participate in all stocktake activities yearly.

• Report on areas of work, highlight any irregularities, problems, weaknesses and provide recommendations for improvement

• Perform any other duties as assigned from time to time.

Job Requirements:

• Minimum SPM.
• Candidates must possess at least an SPM qualification. Fresh graduates are encouraged to apply.
• Skilled in Operating Forklifts and Cranes.
• Attention to Detail in Handling and Storing Goods.
• Experience in Supervising and Planning Staff Tasks.
• Proficient in Identifying Problems and Suggesting Improvements.

Forklift Driver

Job Responsibilities:

• Operate the forklift professionally and perform maintenance to extend its operational lifespan.

• Responsible for operating the forklift and conducting daily maintenance including checking the batteries, oil levels, tires, and brakes before use.

• Prioritize ‘Safety First in all aspects of daily operation at all times.

• Ensure all loading and unloading activities follow procedures to keep goods in a safe condition during the process of loading onto and unloading from the lorry.

• Ensure all products are fully cleared from production areas and provide support to production by delivering any requested items.

• Responsible for maintaining the quality of goods through proper handling and storage.

• Report on areas of work, highlighting any irregularities, problems, weaknesses and recommendations for improvement and any related issues.

• Perform any other duties as assigned from time to time.

Job Requirements:

• Minimum SPM

• Candidates must possess at least an SPM qualification. Fresh graduates are encouraged to apply.

• Works well with others and communicates clearly.

• Handles tasks and solves problems quickly and effectively.

Operator (Production Dept)

Job Responsibilities:

• Assist in operating machine and ensure the smooth daily operations of Automatic Hydraulic Shear/ Slitting Lines/ Leveller/ Shearing Lines as directed to meet the companys production schedules and targets.

• Perform routine maintenance on machine including cleaning, lubricating and replacing worn or damaged parts.

• Execute duties efficiently in accordance with company procedures.

• Coordinate with maintenance personnel for more complex repairs and maintenance tasks.

• Control and assure quality of all products rolling out from the section.

• Record and report any quality issues or discrepancies to the Production Leader and Supervisor.

• Adhere to all safety protocols and guidelines and wear appropriate personal protective equipment (PPE) at all times to maintain a safe working environment.

• Report any safety hazards or incidents to the Production Leader and Supervisor immediately.

• Perform any other duties as assigned from time to time.

Job Requirements:

• Minimum SPM.

• Candidates with a minimum SPM qualification are welcome to apply, and experience with Shearing, Slitter, or Leveller machines is preferred.

• Able to follow established procedures and protocols.

Intern

Job Responsibilities:

• Assist the department in day-to-day operations and administrative tasks.

• Support team projects and assignments as directed by supervisors.

• Conduct research, prepare reports, and help in documentation as needed.

• Participate in meetings, brainstorming sessions, and team discussions.

• Learn and apply industry-related knowledge and skills relevant to the department.

• Ensure tasks are completed accurately, efficiently, and in a timely manner.

• Maintain confidentiality of company information and adhere to company policies.

• Perform any other duties as assigned from time to time.

Job Requirements:

• At least 3 - 6 months internship period.

• Required Skill(s): Independent, good interpersonal skill, good command in English & Bahasa, MS Office.

• Strong sense of responsibility, independent, able to multitask and attention to details.

• Finance / Business Administrator/ Human Resource/ Business Management.

• Environmental, Health and Safety, Chemical or Mechanical Engineering preferably or related course.

COMPANY OVERVIEW

Tashin Steel Sdn. Bhd., a subsidiary of a public listed company, is involved in the processing of steel mother coil into slit coils and sheets, manufacturing of steel flat bars, square bars, expanded metals, roofing sheets, cold rolled precision profiles, C&Z purlins, etc.

Tashins steel products are widely utilized and applied in various industries such as automotive, furniture, electronics and electrical, construction and engineering fabrication. Our mission is to provide excellent quality products at a competitive prices.

In line with our expansion programme, we are looking for a WAREHOUSE EXECUTIVE to work in our steel service centre located in PRAI, PENANG

WHY JOIN US?

• We believe that our employees are our most important assets.
• We seek to create an environment in which our employees can fully develop their skills while actively contributing to the Companys performance.
• We support a safe environment for our employees.
• Good performance is always rewarded accordingly.
• There are always exciting and challenging tasks awaiting our employee.

Information :

• Company : TASHIN STEEL
• Position : Sales Administrator (2 vacancies)
• Location : Perai
• Country : MY