Accounting & Finance Executive

We are looking for a detail-oriented and responsible Accounts Executive - Accounts Payable to join our finance team. This role will be responsible for managing the end-to-end accounts payable functions, ensuring timely and accurate payments, and maintaining proper financial documentation across various departments and internal entities.

Location: IOI City Mall, Putrajaya

Key Responsibilities:

• Manage the accounts payable process, including verifying and processing supplier invoices, and maintaining accurate records across all related departments and internal entities.

• Handle payment processing for contract resources or subcontractors, ensuring timely disbursement with approved timesheets and expense claims.

• Prepare and submit statutory contributions to relevant government bodies (e.g., EPF, SOCSO, HRD Corp).

• Process staff expense claims and ensure all disbursements are made in a timely and accurate manner.

• Coordinate all payments via internet banking, including staff claims, fixed operating expenses, statutory payments, and loan instalments. Ensure the accuracy of bank details and secure proper authorization for all payments.

• Monitor accounts payable ageing reports and recommend payment schedules based on the companys cash flow.

• Respond to internal and external inquiries regarding payment status and resolve issues promptly.

• Maintain proper filing of all payment vouchers and related financial documentation.

• Manage billing, collections, and issuance of receipts for rental income related to internal property units. Liaise with management on rental matters such as tenancy renewals, early terminations, and deposit settlements.

• Prepare purchase orders and coordinate with vendors as needed.

• Perform monthly bank reconciliations, and highlight any unidentified transactions over one month old to the manager.

• Handle issuance of tax invoices for rental income and submit for approval to the relevant approver.

• Oversee the renewal process for company and company vehicle insurance and road tax, including liaising with insurance agents for quotations and coverage.

• Prepare various reports (weekly, monthly, ad hoc) as required by the management or finance team.

• Assist in year-end audit preparation and provide necessary documentation.

• Support the finance team with any ad-hoc assignments or tasks as directed by the immediate superior.

• Participate in finance department meetings and contribute to process improvement discussions.

• Provide assistance to group finance or internal audit functions when necessary.

Requirements:

• Diploma or Degree in Accounting, Finance, or related discipline.

• At least 1-2 years of relevant working experience in accounts payable or general accounting.

• Familiarity with statutory contributions and government reporting (e.g., EPF, SOCSO, HRD Corp).

• Experienced in online banking and payment processes.

• Proficient in Microsoft Excel and accounting software (e.g., SQL, AutoCount, or similar).

• Strong attention to detail and accuracy.

• Good communication and interpersonal skills.

• Able to work independently and within a team environment.

Information :

• Company : Elabram
• Position : Accounting & Finance Executive
• Location : Selangor
• Country : MY