Personal Assistance Director

Key Responsibilities

Logistics Coordination:

• Ensure timely arrival of technical trucks at Channel (Chl) by 10:00 AM.
• Minimize waiting times at Techno; address delays exceeding 30 minutes.
• Oversee direct deliveries to customers, ensuring 5-ton trucks depart Techno by 7:00 AM.
• Manage long-term parking or leasing arrangements for trucks at Techno.

Order Management:

• Coordinate with Channel to receive orders before 4:00 PM for night dispatch.
• Handle urgent orders, ensuring trucks are dispatched between 3:00 PM and 6:00 PM.

Warehouse Operations:

• Allocate cold room space for up to 30 pallets; monitor usage to prevent underutilization.
• Manage warehouse space for 20 pallets; ensure efficient storage practices.

Financial Oversight:

• Address backlog invoices exceeding 3 months; liaise with relevant departments for resolution.
• Review and update Standard Operating Procedures (SOPs) to streamline processes.

Inter-Company Pricing & Claims:

• Analyze and negotiate breakdown costs; ensure agreements are documented and signed.
• Resolve credit note (CN) claims related to quality issues and pricing discrepancies.

Executive Support:

• Manage the Directors calendar, appointments, and travel arrangements.
• Prepare reports, presentations, and correspondence as needed.
• Act as a liaison between the Director and internal/external stakeholders

Job RequirementsEducational Qualifications:

• Diploma in Business Administration, Management, Logistics, or a related field.

Experience:

• Minimum of 2 years in a managerial or executive support role, preferably within logistics or supply chain management.

Skills:

• Strong multitasking abilities and time management skills.
• Excellent communication skills in Bahasa Malaysia and English; proficiency in Mandarin is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.

Personal Attributes:

• Proactive and solution-oriented mindset.
• Detail-oriented with a focus on accuracy.
• Ability to work independently and as part of a team

Job Type: Full-time

Pay: RM3,000.00 - RM4,500.00 per month

Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Day shift
• Monday to Friday
• On call

Supplemental Pay:

• Attendance bonus
• Performance bonus

Ability to commute/relocate:

• Klang: Reliably commute or willing to relocate with an employer-provided relocation package (Required)

Application Question(s):

• Why you quite your present company
• Why do you think you are suitable for this position ?
• What is your expected salary ?

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• Management: 2 years (Required)
• Logistics: 2 years (Required)

Willingness to travel:

• 100% (Required)

Work Location: In person

Information :

• Company : Techno Fresh Agro-Produce Sdn Bhd
• Position : Personal Assistance Director
• Location : Klang
• Country : MY