Office Services Administrator

Company Overview:

People power our future. That is why advancing a dynamic, inclusive environment, where everyone grows and thrives is critically important to us.

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing offshore platforms hundreds of miles from shore, and using our expertise to design and build offshore wind infrastructure.

For more than 100 years, weve been making the impossible possible. Today, were driving the energy transition with more than 30,000 of the brightest minds across 54 countries.

Here, what you do matters.

Job Overview:

The Office Services Administrator has established Office Services to perform a range of day-to-day activities. The Office Services Administrator is capable of recognizing and solving typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.

Key Tasks and Responsibilities:

• Support the reception area and assist in day-to-day activities related to all office services aspects
• Reception
  • Answer general phone inquiries using a professional and courteous manner
  • Direct phone inquiries to the appropriate staff members
  • Reply to general information requests with accurate information
  • Back up for receptionist
• Office administration
  • Execute all areas of office administrative support activities to ensure efficiency and effectiveness across the organization
  • Manage procurement activities such as vendor management, selection process, and physical inventory for office supplies
  • Administer scheduled upkeep of office facilities on-site to ensure optimum and satisfactory functionality at all time
  • Code and file material according to the established procedures
  • Back up electronic files using proper procedures
  • Overall coordination and maintenance of office equipment and supplies

Essential Qualifications and Education:

• Diploma/Degree is preferred
• 2 – 3 years of working experience
• Proficient in Microsoft Office
• Pleasant Personality
• Have basic/intermediate skills in Excel
• Multitasking skills
• Customer Service Attitude
• Solid written and verbal communication skills

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