Office Manager & Executive Assistant

About the Role:

Do you have what it takes to think ahead and make the day run smoothly? Do you excel in planning and have great people skills?

Here is your chance to join a global company that significantly increases people’s quality of life through life-changing hearing healthcare.

Think ahead and make the day run smoothly

As our Office Manager and Executive Assistant, your primary role is to administrate and secure the office runs smoothly and to support our General Manager and Management team to succeed.

• Oversee day-to-day office management and operations
• Arranging various team engagement events throughout the year to help drive staff engagement
• Managing general administrative tasks and ad-hoc initiatives
• Management and procurement of office and pantry supplies and equipment
• Vendor management - managing relationships with vendors, service providers, and landlords
• Preparing budgets and monitoring expenditures across a range of travel, administrative, and office areas
• Assist in the development and implementation of new procedures, including the redesign of workflows/processes based on best practices
• Prepare reports, presentations, and other documents for meetings
• Maintain the General Management’s schedule by planning and scheduling meetings, conferences, teleconferences, travel, and reporting deadlines
• Undertake other duties assigned from time to time

• Educational background in office administrative, hospitality, business background or similar
• Minimum of 2 years experience in a similar role
• Possess good organizational and time management skills coupled with strong attention to detail, as well as the ability to keep a good overview when needed. Can you recognise this:
  • Always one step ahead in your planning. Able to handle multiple priorities at once and adjust well to shifting demands.
  • Passionate about and have strong competencies within administrative tasks
  • Thriving in getting things done
  • Excellent interpersonal and communication skills
  • Resourceful, meticulous, positive, and able to work effectively under pressure to meet tight deadlines.
• You like to work efficiently and in a structured manner. As a person, you are reliable and proactive. You like to be accountable for running the daily functions of a busy office - professionally and personally - as well as collaborating with a team.
• Possesses a can-do attitude
• Excellent communication skills in English (both written and spoken), since English is our corporate language, and you are an advanced user of the Microsoft Office package

Based at our new office in Mid Valley Kuala Lumpur, you will join The Global IT organisation at Demant delivers business applications and core infrastructure across all business units in Demant. Together with ambitious and talented colleagues, you will be part of an innovative and challenging environment based on trust and openness, where you will experience a strong will to achieve great results. You will be part of an environment where flexibility, knowledge sharing, and professional respect make it challenging, meaningful, and fun to go to work every day.

We are a great mix of colleagues who enjoy an open and friendly tone as well as a culture of inclusiveness and mutual support, echoing the values found throughout our organization.

• A job in a growing, international company with good career opportunities
• State of the art technology and work in an exciting industry
• Good work life balance with flexible working conditions
• A culture of teamwork, based on knowledge sharing, professional respect, kindness
• We believe in, and encourage, open and honest communication, and we hope to put a smile on your face every workday
• Trainings, conferences, and the opportunity for self-development
• Hybrid workplace
• Great benefits scheme (including Medical benefits for spouse and kids)
• Be a part of fast-growing global business that offers best in class hearing care to millions of people worldwide