Accounts Payable Analyst

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We are looking for a Junior Accounts Payable (AP) Analyst to join our new and growing Global Business Services (GBS) based in Petaling Jaya, Malaysia. The successful candidate will be responsible for the delivery of the AP processes for one or multiple countries in EU market where Fast Retailing operates.

The AP scope covers transactional processing and closing activities, including, perform end-to-end invoice processing from receiving to posting, payment cut-off preparation, month end reconciliation and accruals. The Junior Analyst will work in close collaboration with the business requestors and vendors, ensuring all documents are processed timely, accurately and in compliance with company policies and local tax and legal requirements.

The Junior Analyst will be involved in monitoring performance KPIs to identify and resolve issues, as well as Continuous Improvement projects to increase the level of efficiency, effectiveness, accuracy, and compliance.

Key Responsibilities

• Receive and validate invoices: Ensure all incoming invoices are received, checked for accuracy, and validated against purchase orders or contracts.

• Escalate and resolve invoice issues with business requestors or vendors as necessary: Identify discrepancies or issues with invoices and work with internal teams or vendors to resolve them promptly.

• Ensure all invoices are processed accurately and timely: Maintain a high level of accuracy and efficiency in processing invoices to meet payment deadlines and avoid late fees.

Month-End Activities:

• Complete all reconciliations and verifications according to the month-end calendar: Perform necessary reconciliations and verifications to ensure all financial records are accurate and up-to-date by the end of each month.

accrual reports: Generate reports that reflect expenses incurred but not yet paid, ensuring accurate financial reporting.

• Investigate and resolve all aged items promptly: Identify and address any outstanding items or discrepancies in the accounts payable ledger to maintain clean and accurate records.

KPI Performance Management:

• Review KPI results and identify gap areas: Analyze key performance indicators (KPIs) to assess the efficiency and effectiveness of the accounts payable process, identifying areas for improvement.

• Support KPI performance improvement actions: Implement strategies and actions to improve performance in identified gap areas, ensuring continuous enhancement of the AP process.

• Drive small improvement ideas to implementation: Take ownership of smaller improvement initiatives, from ideation to execution, ensuring they are successfully implemented.

• Contribute to the harmonization and strengthening of Global One processes: Support efforts to standardize and optimize processes across the organization, promoting consistency and best practices.

• Identify and support automation initiatives: Recognize opportunities for automation within the AP process and assist in the implementation of automated solutions to increase efficiency.

Working Style:

• Follow and enhance standard processes and procedures when necessary: Adhere to established processes and procedures, while also seeking opportunities to improve and streamline them.

• Be curious and challenge the status quo to get things done: Maintain a proactive and inquisitive mindset, questioning existing practices and suggesting innovative solutions.

• Be ambitious and have an entrepreneurial mindset: Demonstrate a strong drive to achieve goals and take initiative, thinking creatively and strategically to overcome challenges.

• Comply with internal HR rules and regulations: Adhere to all company policies and procedures, ensuring compliance with HR guidelines and maintaining a professional work environment.

Personal and People Development:

• Continuously learn and strive to become the best in your field: Pursue ongoing professional development opportunities to enhance your skills and knowledge in accounts payable and finance.

• Be business-oriented, understanding how the Finance and Reporting (FR) department operates and its key drivers: Gain a deep understanding of the broader business context and how the AP function contributes to overall financial performance.

• Build your network with Treasury, Procurement, and all relevant stakeholders: Develop strong working relationships with key stakeholders across the organization to facilitate effective collaboration and communication.

Skills and Qualifications

• Minimum qualifications: Advance Diploma/Degree in Accounting/Finance/Business or CPA/MIA equivalent

• Minimum 1.5 years of relevant practical working experience in Accounting/Finance or SSC PTP area

• Proficiency in financial/accounting tools (SAP HANA/Coupa/Basware/Ariba) and other operation systems (MS/Google Office, SNOW, Power BI).

• Good analytical skills with high attention to detail and accuracy

• Good communication skills, both verbal and written in English and other languages

• Able to work with wide range of stakeholders both internal and external

• Ability to interpret and apply professional accounting standards and principles such as IFRS

• Ability to prepare, analyze and interpret the accounting analysis or investigation, and root cause to support business decision making

• Exposure in handling migration and improvement projects/initiatives (both local and global) is an advantage

• Experience in process modelling/documentation.

• Good problem-solving skills and proactively explore opportunities to enhance and improve processes

Language

• Seniority level Associate

• Employment type Full-time

• Job function Finance
• Industries Retail Apparel and Fashion

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Information :

• Company : Fast Retailing
• Position : Accounts Payable Analyst
• Location : Petaling
• Country : MY