Construction Project Administrator

Formee Holdings is a dynamic multinational organization driving innovation through a portfolio of cutting-edge brands in the tech and retail sectors, including Formee, Formee Express, and Tela Mela. Headquartered in Melbourne, Australia, with key operations in Cyberjaya, Malaysia, and Bangalore, India, our diverse and talented teams also span the USA, UK, Canada, and China. We are committed to excellence, collaboration, and creating impactful solutions that shape the future. Purpose of the Role You will play a pivotal role in overseeing the administrative and operational aspects of factory construction projects as well as Directors property. You will ensure projects are delivered on time, within budget, and to the highest quality standards. This role involves coordinating with project stakeholders, managing documentation, and supervising on-site activities to align with project goals and comply with regulatory requirements. Reporting to the Director and working closely with the Project Manager, contractors, architects, and other stakeholders, you will be integral to the success of our ambitious construction initiatives. Project Administration Maintain accurate project data and documentation in shared systems, ensuring compliance with regulatory requirements. Prepare and manage critical project documents, including Project Initiation Documents, Letters of Award, and contracts. Facilitate effective communication with contractors and stakeholders during pre-construction, construction, and project close-out phases. Provide monthly project status updates to management, ensuring transparency and alignment. Organize and lead New Opportunities meetings, creating agendas, recording minutes, assigning action items, and maintaining opportunity lists. Ensure timely submission of weekly timesheets and adherence to project schedules. Budget tracking, procurement, inventory control, admin management Communicate and negotiate effectively with contractors, vendors, and suppliers. Conduct regular visits to construction sites to monitor and ensure compliance with quality and quantity. Proficient in reading and interpreting civil and structural drawings. Strong understanding of construction technical terms, processes, and practices. Prepare and submit daily reports on site progress and other business-related matters. Keep inventory of manage procurement, supply chains, systems like estate management. Manage budgets for property maintenance, staff, supplies; track spending, optimize costs. Keep inventory of household goods, manage procurement, supply chains, systems like estate management. Monitor and update project financial reports, ensuring expenditures align with budgets. Coordinate team inputs for accurate project forecasting (revenue and costs). Prepare Letters of Award, purchase orders, and related financial documentation. Support time management and expense tracking to optimize project efficiency. Property & Infrastructure Management Keep the directors property - buildings, grounds, grounds, utilities, infrastructure — running smooth, on point. Includes HVAC, plumbing, security systems, renovations, etc. Handle planning, scheduling, supervising repairs and vendor work, and carry out preventive maintenance plans. Oversee full-scale upkeep - landscaping, housekeeping, security, grounds. Staff supervision included. Act as the go-to person between the property owner, staff, and service providers. Construction Supervision Oversee daily construction activities, ensuring tasks are completed on time, within scope, and to quality standards. Enforce compliance with safety regulations and industry standards across all site operations. Monitor subcontractor performance and ensure alignment with project specifications. Conduct regular site inspections, documenting activities and addressing any issues promptly. Resolve on-site challenges related to delays, quality, or personnel to maintain project momentum. Discretion & Scheduling Maintain confidentiality and act with professionalism befitting a private household/ Construction leadership role . Qualifications & Requirements Bachelors degree or diploma in Construction Management, Civil Engineering, or a related field. 3-5 years of experience in project administration, construction coordination, or a similar role, preferably in factory or industrial construction. Strong knowledge of construction processes, industry standards, and local regulations in Malaysia. Exceptional communication, negotiation, and interpersonal skills to collaborate with diverse stakeholders. Proficiency in project management software (e.g., MS Project, Procore) and Microsoft Office Suite. Familiarity with construction safety practices and compliance requirements. Valid drivers license and a clean driving record. Ability to thrive in a fast-paced, multicultural environment with a proactive and detail-oriented approach. Why Join Formee Holdings? Be part of a global, innovative organization with a passion for excellence. Work on high-impact factory construction projects that drive our growth in the tech and retail sectors. Collaborate with a diverse, dynamic team across multiple continents. Enjoy opportunities for professional development and career advancement in a supportive environment. Seniority level

Seniority level Mid-Senior level Employment type

Employment type Full-time Job function

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Information :

• Company : Formee
• Position : Construction Project Administrator
• Location : Cyberjaya, Selangor
• Country : MY