Secretariat Mgr

Working Hour Regular Hours
Monday - Friday Business Area Legal, Secretariat & Governance Location Malaysia - Kuala Lumpur
Description
Primary Objective:

To provide effective company secretarial services to the Company/shareholders by providing technical and administrative support to Manager/Section Head/Team Leader and doing other duties as assigned by Manager/Section Head/Team Leader.

Key Responsibilities:

• Manage and maintain the Boards’/Board Committees’ meetings by preparing/compile meeting books/eBook, communicating meetings’ decisions to Management after meetings and drafting minutes of meetings to record decisions made during the meetings.

• Prepare and ensure timely submission of the statutory forms/returns to regulators, in compliance with all relevant statutory requirements (such as the Companies Act, 1965, Financial Services Act 2013, Main Market Listing Requirements of Bursa Malaysia Securities Berhad, etc.).

• Prepare and follow up on circular resolutions and board papers for approval.

• Provide, review and verify corporate secretarial support/information for Annual report/corporate exercises including ensuring accuracy of the information or documents or advice provided and/or compliance with all relevant statutory requirements as well as arrange for certification of statutory registers/records.

• Maintain accurate and up-to-date office files including secretarial files. Records and Register Books for all companies under his/her portfolio to make sure files/records/Register Books are easily accessible and up-to-date.

• Update/upload/maintain the correct corporate secretariat information to the web portal, as and when necessary.

• Prepare/Provide records/documents to regulators/statutory bodies/auditors/lawyers etc., as and when required.

• Liaise with internal/external stakeholders on corporate secretarial matter and other day to day matter, where relevant.

• Do other secretariat functions as directed by the superior.

Requirements Requirements:
Bachelor Degree - ICSA qualification and/or a related degree holder.

• ICSA

• At least 2 years’ experience in corporate secretariat

• Knowledge in statutory requirements (such as the Companies Act, 1965, Financial Services Act 2013, Main Market Listing Requirements, etc.).
• Good command of English and Bahasa Malaysia (verbal and written).
• Computer Literate, MS Office application.

Benefits

Dental, Education support, Miscellaneous allowance, Medical, Loans, Sports (e.g. Gym), Parking, Vision, Regular hours, Mondays - Fridays, Casual Business Wear, Performance Based Rewards